Communities of Practice Guideline
Establishing a CoP
Triggers for establishing a CoP
A CoP might be established to:
- Support effective integration/implementation of an NZAID policy;
- Support a specific topic or development challenge, e.g. aid effectiveness, by stimulating an active sharing of knowledge and problem solving.
Establishing a mandate and work programme
The initial decision
AIDMGT decides when a CoP will be established or reformed and for what purpose. A CoP can be proposed by NZAID staff for endorsement by AIDMGT on a specific topic or development challenge.
Terms of Reference (ToR)
A CoP develops a TOR during its initial meetings. The ToR covers:
- the purpose of the CoP and specific objectives and priorities;
- background and mandate
- CoP membership and agreed responsibilities
See Annex 1: Recommended Format for ToR for further guidance on the format and content of ToR.
The ToR is submitted to AIDMGT and, once approved, guides a CoP towards achieving its purpose and specific objectives. The ToR may be amended (with AIDMGT endorsement) if necessary along the way.
Good practice tips for developing a ToR
- Keep the ToR succinct (ideally no more than two pages in length)
- Submit the ToR to ADMGT for approval within six weeks of a CoP’s initial meeting