Evaluation & Research Committee Process

DOCUMENT IDENTITY

Title:

Author:

Report Date:

Grounds for withholding

Does this apply?

Legal: Conclusive: - must be withheld if making it available likely to:

Yes

No

Prejudice the security or defence of NZ or international relations

Prejudice the entrusting of information to the Government of NZ on a basis of confidence

Prejudice the maintenance of the law

Endanger the safety of any person

Damage seriously the NZ economy

Legal: Special - Good reason for withholding if making it available likely to:

Yes

No

Prejudice the security or defence of the Cook Islands, Niue or Tokelau

Prejudice relations between the governments of NZ, and the self-governing states of the Cook Islands and Niue

Prejudice the international relations of the governments of Cook Islands or Niue

Legal: Other – Good reason for withholding if necessary to:

Note: There is need to balance these grounds against countervailing public interest

Yes

No

Protect the privacy of natural persons

Protect trade secrets and commercial positions

Protect information subject to an obligation of confidence

Avoid prejudice to measures protecting the health or safety of members of the public

Avoid prejudice to the substantial economic interests of New Zealand

Avoid prejudice to measures that prevent or mitigate material loss to members of the public

Maintain the constitutional conventions including the confidentiality of advice tendered by ministers and officials

Maintain effective conduct of public affairs through free and frank expressions of opinion and protection from improper pressure or harassment

Maintain legal professional privilege

Enable a minister department or organisation holding information to carry out commercial activities without prejudice or disadvantage

Enable a minister, department or organisation holding the information to carry on negotiations without prejudice or disadvantage

Prevent the disclosure or use of official information for improper gain or advantage

NZAID Policy – Good reason for withholding the report exists if:

Yes

No

There exists prior agreement with stakeholders not to publish

Release would breach evaluation ethical standards by disrespecting an assurance of anonymity or confidentiality or otherwise damaging the rights or welfare of participants in the evaluation.

Other - Good reason for withholding the report exists if:

Yes

No

The quality of the report is such that it was rejected and / or contract money withheld

1. Programme Team recommendation

___ Withhold             ___ Release                    Date: ________________ Signed: _____________________

___ Release, other than the in-confidence annex

2. Evaluation & Research Committee recommendation

___ Withhold             ___ Release                    Date: ________________ Signed: _____________________

___ Release, other than the in-confidence annex     ___ To Aid Management for decision due to disagreement